Privacy Notice for IET Event Registration
IET 活动注册隐私声明
This privacy notice (“Privacy Notice”) explains what IET Engineering and Technology Consultancy (Beijing) Company Limited (“we”, “us” or “IET”) will do with any Personal Information that you give to us, or any Personal Information that we may collect from or about you before, during and after organizing the event. “Personal Information” means various information, recorded in electronic or any other form, that is related to an identified or identifiable natural person, excluding any information that has been anonymized (“Personal Information”).
本隐私声明解释了IET工程技术咨询（北京）有限公司（“我们”或“IET”）在举办活动前后以及活动中，我们如何处理您向我们提供的或我们可能向您收集的或我们可能收集到的有关您的个人信息。“个人信息”是指以电子或者其他方式记录的与已识别或者可识别的自然人有关的各种信息，不包括匿名化处理后的信息（“个人信息”）。
What Personal Information will we collect?
我们将收集哪些个人信息？
When you register to attend an event, we collect [your name, organization, nationality, address, telephone number, email address, IET membership number, Alipay or bank account information] to arrange payment or refund of registration fee and arrange attendance of the event.
当您注册参加活动时，我们会收集[您的姓名、组织、国籍、地址电话号码、电子邮件地址、IET会员号、支付宝或银行账户信息]用于收取或退款注册费并以安排您出席活动。
We collect your paper to index.
我们收集您的论文以出版索引。
We may receive your Personal Information from other third party sources, for instance, you register to an event via an IET co- sponsor or partner. They will share the data they collect with us for the purpose of coordinating the event and reviewing papers submitted. The third party will notify you that your Personal Information will be shared with IET and the Institution of Engineering and Technology (“IET UK”) and your Personal Information will be transmitted to IET UK. They will obtain your consent and supply copies to IET and IET UK and all parties will notify the other if they receive a rights request so that the request can be coordinated without delay.
我们可能会从其他第三方收到您的个人信息，例如您通过IET协办会议方或合作伙伴方注册参加活动。他们将与我们分享他们收集的数据，以协调活动并审查提交的论文。第三方将通知您，您的个人信息将与IET和Institution of Engineering and Technology（“IET UK”）共享，您的个人信息将被传输到IET UK。他们将征得您的同意，并向IET和IET UK提供副本。如果任何一方收到权利请求，各方将通知其他方，以便立即对请求做出协调。
How will we use your Personal Information?
我们会如何使用您的个人信息？
We will use your Personal Information for event organization and management purposes, such as to support you to participate in the event, make the event agendas, introduce and promote the event via event websites and event collaterals, have the necessary communication related to the event and process the conference paper (such as paper review and revision, author notification, registration reminder, make index etc.).
我们将为活动组织和管理目的使用您的个人信息，例如支持您参与活动、制订活动议程、在活动网站和活动宣传资料中介绍和宣传活动、进行与活动相关的必要沟通以及处理会议论文（例如论文审查和修订、作者通知、注册提醒、制作索引等）等。
We will use your Personal Information for the daily business management and operation purposes, such as to send email related to the marketing communication, the events recommendation.
我们将为日常商业管理和运营之目的使用您的个人信息，例如向您发送与市场营销和活动推荐有关的邮件。
We need to use all or part of your Personal Information to enable ourselves to comply with legal obligations; to conduct its business operations; or where it is necessary to do so in the public interest.
为了履行法定义务、开展业务或公共利益之需要，我们需要使用您全部或部份的个人信息。
How will we share and disclose your Personal Information?
我们会如何共享和披露您的个人信息？
We may share your Personal Information with the companies, organizations or individuals working for IET or on behalf of IET who have a need to know (including but not limited to IET’s employees, our event co-sponsors or partners, vendors or service providers) in order to support your participation in the event and the publication of the paper. We only permit the abovementioned companies, organizations and individuals to process your Personal Information for specified purposes and in accordance with our instructions.
我们可能会向为IET或代表IET工作的且有必要知情的公司、组织或个人（包括但不限于个人IET员工、我们的活动协办方或其他合作伙伴、供应商和服务提供商等）共享您的个人信息，以支持您参与活动和出版论文。我们仅批准该等公司、组织或个人为特定目的并根据我们指示处理您的个人信息。
Subject to the purposes as set forth in this Privacy Notice, we may share, to the extent of necessity, part or all of your Personal Information with IET UK with its address at Futures Place, Six Hills Way, Stevenage and SG1 2AY UK to [*support your participation in the event or publishment of the paper].
在遵循本隐私声明所述目的的情况下，我们可能将您的部分或全部个人信息在必要范围内提供给IET UK（地址：Futures Place, Six Hills Way, Stevenage, SG1 2AY UK）共享，[*以支持您参与活动或出版论文]。
It is possible that we may need to disclose your Personal Information in response to a law enforcement or national security request or legal process such as a search warrant, subpoena, or court order or in connection with an investigation or prosecution of suspected or actual illegal activity. Disclosures may also be made to comply with the law, protect our legal rights, or yours, or those of others’ including also property, or safety, to take precautions against liability, or during emergencies if physical safety is believed to be at risk., or if we, in good faith, believe that disclosure is otherwise necessary or advisable. These types of disclosures are unlikely, but they are possible and so we describe them here.
我们可能需要披露您的个人信息，以响应执法或国家安全请求或法律程序，如搜查令、传票或法院命令，或与涉嫌或实际非法活动有关的调查或起诉。披露也可能是为了遵守法律、保护我们或您的合法权利，或他人的合法权利，包括财产或安全，采取预防措施防范责任，或在人身安全可能受到威胁的紧急情况下，或如果我们善意地相信披露在其他方面是必要的或明智的。虽然这些类型的披露不太可能发生，但它们仍然是可能的，因此我们在这里对此进行了提示说明。
How will we provide or transfer your Personal Information?
我们会如何提供或转移您的个人信息？
We shall not provide or transfer your Personal Information to any company, organization or individual, except that:
我们不会将您的个人信息提供或转移给任何公司、组织和个人，但以下情况除外：
获得您的单独同意后，我们可以向其他方提供您的个人信息；及
在我们发生合并、收购或与我们相关的其他公司交易时，如涉及到个人信息转移，我们会要求新的持有您个人信息的公司、组织和个人继续受本隐私声明的约束，否则我们将要求该公司、组织和个人重新向您取得授权同意。
Exceptions of obtaining prior consent in processing your Personal Information
处理个人信息时事先征得授权同意的例外
Please note that we may and are entitled to process your Personal Information without your prior consent, where this is required or permitted by the applicable laws and regulations (if necessary).
请注意，我们有权并可能在适用法律和行政法规允许或要求的范围内处理您的个人信息，而无需征得您事先同意（如必要）。
In some circumstances we will anonymize your Personal Information so that it can no longer be associated with you, in which case we will use such data without obtaining further consent from you.
在某些情况下，我们将会匿名化您的个人信息，该等匿名化数据将无法识别到您。我们有权在未获得您进一步的同意下使用此类数据。
International Transmission
跨境传输
While some steps of the event and paper publishment may be hosted by the entities outside the PRC, your Personal Information will be transmitted securely to United Kingdom and be processed by IET UK which is located outside the PRC. We ensure that where transmission of your Personal Information to/from IET UK takes place such transmissions are also appropriately protected and in compliance with the applicable laws and regulations. For avoidance of doubt, IET UK is also subject to GDPR and 2018 Data Protection Act to receive and process your Personal Information. If you do not consent to such international transmission, then we cannot register you for an event or accept your paper.
考虑到活动和论文发表的某些环节可能由国外的主体主办，您的个人信息可能被安全地传输到英国，由位于中国境外的IET UK进行处理。我们确保，在向IET UK传输您的个人信息或从IET UK传输您的个人信息时，均受到适当的保护并遵守适用法律和行政法规。为免疑义，在接收并处理您的个人信息时，IET UK 还将受制于GDPR和《2018数据保护法案》之约束。如果您不同意该等跨境传输，则我们将无法为您注册参加活动或接受您的论文。
How will we store your Personal Information?
我们将如何存储您的个人信息？
The Personal Information you provide to us may be stored securely pursuant to the applicable laws and regulations and will only be retained for as long as is required for the purposes for which it was collected, to support your participation in the event, resolve disputes, to publish the paper, pursue legitimate business purposes and comply with applicable laws. Your Personal Information will be destroyed in a secure manner after the above retention period.
您提供给我们的个人信息将根据适用的法律和行政法规进行安全存储，留存的时间为该等信息收集时的目的、支持您参与活动、出版论文、解决争议、追求合法的商业目的并遵守适用的法律所要求的时间。前述留存期限过后，您的个人信息将被安全销毁。
[Notwithstanding anything to contrary contained in this Privacy Notice, your contact details for event and publishing purposes will be kept for 3 years. And your indexed paper will be kept as long as it is published.]
[即使本隐私声明有其它规定，出于活动和出版的目的，您的联系方式将留存3年。您的索引论文将在发表后一直被保留。]
Your rights
您的个人信息权利
You will have all legal rights regarding your Personal Information as provided by the applicable laws. Specifically, you have the right to:
您拥有适用法律赋予的、有关您个人信息的全部法律权利。具体而言，您有权：
In each case your rights are exercisable against us, and you should direct your requests to [IET China Event event@theiet.org.cn]
任何情况下，您都可以向我们行使您的权利。您应将请求提交至[IET中国会议邮箱 event@theiet.org.cn]
If you have concerns relating to the processing of your Personal Information by us, you are encouraged to contact us at the contact above. If you have concerns relating to the processing of your Personal Information by IET UK, you are encouraged to contact IET UK data protection officer at compliance@theiet.org. We will respond to your comments or concerns as soon as possible following receipt of your inquiry.
如果您对我们的个人信息处理方式有疑虑，可以按照上文提及的联系方式提出请求。如果您对IET UK的个人信息处理方式有疑虑，您可以向IET UK数据保护官 - compliance@theiet.org提出请求。收到您的请求后，我们将尽快对您的疑虑作出回复。
If you remain dissatisfied after we have dealt with your enquiry, you have the right to make a complaint to the competent authorities, such as the Cyberspace Administration of China.
如果您在我们处理您的询问后仍不满意，您有权向主管机关（例如：中国国家互联网信息办公室）投诉。
You will not have to pay a fee to access your Personal Information (or to exercise any of the other rights). However, we are allowed under the law to charge a reasonable fee if your request for access is clearly unfounded or excessive.
您无需就获得您的个人信息（或行使任何其他权利）支付费用，但对明显不合理以及超出合理限度的请求，法律允许我们收取合理的费用。
You have the right to withdraw your consent at any time and we will stop processing your Personal Information. Contact [IET China Event event@theiet.org.cn] to do this. For the avoidance of doubt, withdrawal of your consent would not affect the validity of the processing of your Personal Information that has been completed based on your consent.
您有权随时撤回您的同意，我们将停止处理您的个人信息。请联系[IET中国会议邮箱 event@theiet.org.cn]以执行此操作。为免疑义，撤回同意不影响撤回前基于您的同意已完成的个人信息处理活动的效力。
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